Privacy Policy

SAYiT Privacy Policy

Last updated: 6/11/25

SAYiT respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your data when you visit our website www.sayit.org.uk or engage with our activities.

Who We Are

SAYiT is a registered charity in England and Wales (Charity Number: 1177477) working to support and empower young people through providing a youth-centered service delivering a broad range of services supporting the sexual, emotional and mental health and wellbeing, of LGBTQ+ young people and those who care for and support them.

We also improve knowledge, awareness and reduce discrimination and inequality through the provision of specialist training and education.

Our registered address is:
SAYiT,
Carver House,
Carver Street,
S1 4FS

You can contact us at:
info@sayit.org.uk
0114 308 1228

We are the data controller for the purposes of UK data protection law.

The Information We Collect

We collect personal information that helps us deliver our charitable work safely and effectively. This may include:

Personal details such as your name, email address, and contact number (for example, when you fill out a form, sign up to volunteer, or make a donation)
Parental or guardian contact details if you are under 18
Information about your use of our website, such as your IP address, browser type, and how you navigate our pages (collected through cookies)
Photos, videos, or stories — but only where we have clear written consent from you or your parent or guardian (if required)

How We Use Your Information

We use your information to:

Respond to your questions, messages, or applications
Process donations and claim Gift Aid (where applicable)
Manage youth programmes, events, and safeguarding procedures
Send newsletters or updates (if you have opted in)
Improve our website and services

We will never sell your personal data or share it for marketing purposes.

Our Legal Basis for Using Your Information

Under UK GDPR, we must have a lawful basis for using your personal information. Depending on the situation, this may be:

Your consent (for example, when you sign up for updates or agree to appear in photos)
A legal obligation (for example, keeping donation records for HMRC)
Legitimate interests (for example, running our charity effectively or communicating with supporters)
Vital interests (to protect someone’s safety)

When We Share Your Information

We may share information only when necessary and appropriate:

With regulatory bodies or law enforcement if required by law
With funders, but only in anonymised or aggregated form
With trusted service providers who help us operate our website, manage events, or process donations (under strict confidentiality agreements)

All third parties are required to keep your information secure and use it only for the purposes we specify.

Cookies and Website Use

Our website uses cookies — small files that help the site work properly and collect anonymous statistics.

You can manage or disable cookies through your browser settings.

How We Protect Your Information

We take appropriate technical and organisational measures to keep your information safe, including secure servers, password protection, and encryption.

We only keep your personal data for as long as necessary for the purposes we collected it, or to comply with legal obligations (for example, financial records for seven years).

Your Data Protection Rights

You have the right to:

Ask for a copy of the information we hold about you
Ask us to correct or delete information
Withdraw consent at any time (for example, unsubscribe from newsletters)
Object to or restrict certain uses of your information
Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, please email info@sayit.org.uk.

If you’re not satisfied with our response, you can contact the Information Commissioner’s Office (ICO):
www.ico.org.uk
0303 123 1113

Changes to This Policy

We may update this Privacy Policy from time to time.

When we do, we will post the new version on our website with the updated date. Please check back occasionally to stay informed.

If you have any questions about this Privacy Policy or how we handle your information, please contact us at:

info@sayit.org.uk
0114 308 1228
SAYiT, Carver House, Carver Street, S1 4FS

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